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GRAND KNIGHT The Grand Knight is responsible for the
overall welfare of the council He must provide thoughtful and inspired leadership to the fifteen council officers and Service
Program. Chairmen and to the members of the council
During their term of office, every Grand Knight, all officers and
co-workers should set as their goal "a better council". Obviously this
task is far too much for one man alone.
It must be achieved by teamwork:
-
through generous and eager cooperation with the council's official "family", and
- by voluntary participation of all members
in the affairs of their council
It is the Grand Knight's obligation to inspire mutual cooperation and voluntary service
among the officers and members. In addition, the Grand Knight is directly responsible for cooperation with other Columbian
groups and leaders, which include: Columbian Squires, Fourth Degree Assemblies, Diocesan Associations, District Deputy, other
councils, State Deputy and State Council - it's office and representatives.
The
Grand Knights duties include:
- presiding over council meetings.
- acting as an ex-officio member of all
committees.
- appointing the membership and program directors, and working with them on the selection of Service
Program activities chairmen and membership, recruitment and retention chairmen.
- convening officers for a
monthly meeting.
- appointing special committees not mandated by the laws of the council.
- overseeing the proper exemplification
of the First Degree.
- making sure that all reports and reporting forms required by State or Supreme
offices are returned on time.
- oversee the work of the Admission Committee (immediately after entering his term
of office, the Grand Knight must appoint an Admissions Committee composed of seven members, then monitors their work).
-
interacts with the Financial Secretary and Treasurer to ensure the council is meeting its financial obligations to the
Supreme and State councils, and others including.:
+ countersigns all orders drawn and signed by the Treasurer.
+
reads the vouchers from the Financial Secretary of monies paid to the Treasurer, and from the Treasurer of monies deposited
in the bank.
+ checks the performance of the Financial Secretary and the Treasurer, working
with them
+ recommends a chaplain.
+ appoints a Lecturer.
Recommended Qualities:
*leadership/willingness to serve
*interpersonal
skills
*planning skills
*high energy level
*experience in council affairs
| *organizational skills
*communication
skills
*loyalty to the District Deputy & Council
*patience and tolerance
*enthusiasm
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DEPUTY GRAND KNIGHT The
Deputy Grand Knight is second in command at the council. He assists the Grand Knight in the operation of council affairs and
is responsible for any duties assigned him by the Grand Knight.
The Deputy Grand
Knight's official duties are:
- thoroughly learn the job of the Grand Knight;
- perform all duties assigned
by the Grand Knight;
- assume official leadership role of the Grand Knight in his absence.
Other recommended Duties/Responsibilities include:
- coordination of council communications;
- fraternal
relationships with other councils. Fourth Degree. etc.;
- membership or program director;
- coordination and planning
of Second and third degree exemplifications;
- responsibility for council recognition program. Recommended Qualities: | | *leadership/willingness to serve
*interpersonal skills
*planning
skills
*high energy level
*enthusiasm
| *organizational skills
*communication skills
*loyalty to the District Deputy & Council
*patience
and tolerance |
CHANCELLOR The Chancellor assists the Grand Knight
and Deputy Grand Knight in the execution of their duties and takes charge of the council during the incapacity or extended
absence of both.
His Official duties are:
- back-up support to the
Grand Knight and Deputy Grand Knight in the performance of their duties;
- responsibility for the MAXIMUM PARTICIPATION of members in the life and activities of THEIR
COUNClL.
- special responsibility for new members, sick members and members in distress and/or need.
- responsibility
for contact with members to survey their interests in new and existing council activities, and to determine their willingness
to participate.
Other recommended duties/responsibilities include:
- assignment
as either council membership or program director.
- council coordinator for religious vocation support.
- recruitment/retention
committee. Recommended
Qualities: | | *leadership/willingness
to serve
*interpersonal skills
*persistence
| *organizational skills
*planning and communication skills
*enthusiasm |
he Warden is responsible for supervising
all council property except that which belongs to the Financial Secretary, and seeing to its maintenance.
His Official
duties are:
- accountability of all council property (except money);
- supervision and instruction of guards;
-
preparation of chambers for official functions:
- reinforcement of meeting protocol (with Grand Knight)
Other recommended
duties/responsibilities include;
- coordination/captain of first degree team;
- planning for and scheduling first
degree exemplification ceremonies
- cooperating with the Financial Secretary and Chancellor to ensure proper recording
of new first degree members;
- ensure appropriate introduction of council members and input into council newsletter. Recommended Qualities: | | *leadership/willingness
to serve
*Communication skills (up and down)
*enthusiasm | *organizational skills
*thoroughness and
attention to detail
*follow-up tenacity |
The
Financial Secretaries duties revolve around two key areas of council activities: financial records and memberships records.
The financial secretary collects and receives all monies that come into the council from any source. He then turns the money
over to the Treasurer for deposit in the councils account.
One main function of the financial secretary is to collect money, in the
form of dues. from members. He sends out billing notices before the start of the billing period and initiates retention measures
to prevent members from being suspended for non-payment of dues.
The compilation of membership records is another of the financial
secretary's important roles. He must ensure that new members sign the constitutional role of membership at the time of their
First Degree. The Financial Secretary also applies to the Supreme Council for honorary and honorary life membership cards
for qualified members.
Besides these two major responsibilities, the financial secretary has several others. They include: handling supply
orders for members with the Supreme Council; filing the "Report of Officers"
with the Supreme Council; and reporting an membership/insurance transactions to the Supreme
Council in a timely and correct manner.
TREASURER The
Treasurer is in charge of handling all council funds. He receives money from the financial secretary and issues a receipt
for such. He is also responsible for depositing all money in the proper council accounts and for providing a voucher or certificate
of deposit to the Grand Knight for each transaction.
The Treasurer is also responsible for issuing payments to
the Supreme Council on all assessments made by it to the Council and for all orders of the council
Finally, the Treasurer
is responsible for keeping accurate accounts of the monies in the general expense fund of the council and the amount of money
in any special funds established by the council. He must be able to provide up to date records on these accounts to the Grand
Knight, Financial Secretary, and Board of Trustees.
The Recorder functions in much the same way that a court recorder or a secretary
does. He is responsible for keeping a true record of all doings of the council and for conducting all correspondence of the
council He should use the "Recorder's Minute Book" to record the minutes of all council meetings.
ADVOCATE The Advocate is
the legal representative of the Council and should serve as the council's attorney in case of trial and investigation of any
matter of interest to the council. The Advocate need not be a member of the legal profession but he should be thoroughly familiar
with all of the laws of the Order as stated in the "Charter, Constitution and Laws" and with the Council by-laws. When a by-law
is to be revised the Advocate serves as the chairman of the revision committee
The Inside Guards attend the inner doors of the council chamber, checking on paid up membership cards before
allowing entrance to the council chamber. In cooperation with the Warden, the Inside Guards should notify the Grand Knight
of any visiting brothers from other councils or State Offices.
The Outside Guards tend the outer door of the council home. admitting all visitors to the inner door
THE BOARD OF TRUSTEES The Board
of Trustees consists of the Grand Knight and three members elected by the council Trustees supervise all financial
business of the council. They serve as auditors for the semi-annual audits and oversee the work of the financial secretary
and treasurer. The Grand Knight is the Chairman of the Board.
Trustees are elected for terms of up to three years.
At each regular election, only the position of three-year trustee will be voted upon. And the current three-year and two-year
trustees move down to become two year and one year trustees, respectively.
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